The Coronavirus Aid, Relief, and Economic Security Act Paycheck Protection Program
In response to the spread of the 2019 Novel Coronavirus (COVID-19), President Trump signed the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) into law on March 27, 2020. The CARES Act is the third phase in Congress’ response to COVID-19 following the Coronavirus Preparedness and Response Supplemental Appropriations Act, 2020 and the Families First Coronavirus Response Act (FFCRA). In addition to providing emergency relief aimed at individuals and hospitals, the roughly $2 trillion CARES Act provides emergency relief to small businesses. This Advisor focuses on the Paycheck Protection Program administered by the Small Business Administration (SBA) and the Department of the Treasury (Treasury), which will undoubtedly be instrumental in ensuring the survival of small businesses during the COVID-19 crisis.
Paycheck Protection Program
The Paycheck Protection Program (the PPP) was established under the CARES Act in order provide small employers with an incentive to keep workers on their payroll during the COVID-19 crisis. Under the PPP, which is an extension of the SBA Section 7(a) loan program, qualifying small businesses are eligible to borrow up to $10 million, in order to maintain their workforce from February 15, 2020, until June 30, 2020. All or a portion of the loan may be forgiven if the borrower follows the SBA guidelines. Treasury has issued FAQs and the application form on its website. Information on the program is also available on the SBA website.
In order to qualify for a loan, the business must have 500 or fewer employees (full-time, part-time, or other basis) or if higher, the maximum number specified for the type of business in the SBA’s table of small business size standards. Accommodation and food service businesses that have 500 or fewer employees for each business location are eligible for a loan. Eligibility extends to non-profits, veterans organizations, tribal concerns, sole proprietorships, self-employed individuals, and independent contractors. In order to qualify, the business must have been in operation on or before February 15, 2020, and must have paid salaries and payroll taxes or paid independent contractors as documented by the issuance of Forms 1099. The guidance indicates that an individual with self-employment income is eligible to apply.
- Starting April 3, 2020, small businesses and sole proprietorships can apply for and receive loans.
- Starting April 10, 2020, independent contractors and self-employed individuals can apply for and receive loans.
- Application Deadline: June 30, 2020.
Eligible employers may borrow an amount equal to the employer’s average monthly payroll cost, determined based upon the costs incurred during the one-year period prior to the date the loan was made, and then multiplied by 2.5. The loan is therefore the employer’s monthly average payroll multiplied by 2.5. For example, if the employer’s monthly payroll is $300,000 for the preceding 12-month period, the average monthly payroll expense would be $25,000 ($300,000/12). Multiplying the average monthly payroll by 2.5 equals $62,500, which is the maximum loan amount. When determining the average monthly payroll, salaries in excess of $100,000 cannot be included.
The SBA has indicated that the paycheck protection program loan may be forgiven if the loan is used to cover the following permissible expenses over the eight-week period beginning February 15, 2020, and ending June 30, 2020, and employee retention and compensation levels are maintained:
- Payroll costs (as defined below), including benefits
- Interest on mortgage obligations incurred before February 15, 2020
- Rent under lease agreements in force before February 15, 2020
- Utilities, for which service began before February 15, 2020
Permissible payroll costs include:
- Salaries, wages, commissions, or tips (capped at $100,000 on an annualized basis per employee)
- Employee benefits including costs for vacation, parental, family, medical or sick leave, allowance for separation or dismissal; payments required for the provision of group health care benefits including insurance premiums; and payment for retirement benefits
- State and local taxes assessed on compensation
- For a sole proprietor or independent contractor, wages, commissions, income or net earnings from self-employment, capped at $100,000, on an annualized basis for each employee
Excluded from payroll costs are:
- Payroll taxes (Social Security and Medicare), railroad retirement taxes, and income taxes
- Any compensation of an employee whose principal place of residence is outside of the United States
- Qualified sick leave wages while an employee is taking emergency paid sick leave for which a credit is allowed under section 7001 of the Families First Coronavirus Response Act (Public Law 116–5 127)
- Qualified family leave wages while an employee is taking emergency FMLA leave for which a credit is allowed under section 7003 of the Families First Coronavirus Response Act
The amount of loan forgiveness will be reduced if the average number of full-time equivalent employees working after the loan origination date, is less than the average number of full-time equivalent employees prior to origination. This is measured over the eight-week period after the loan origination. At the employer’s option, the number of employees before the loan origination can be the average number of employees between February 15, 2019, and June 30, 2019, or the period between January 1, 2020, and ending February 29, 2020. The amount of loan forgiveness will also be reduced by the amount of any reduction in total salary or wages of any employee during the eight-week period that is in excess of 25 percent of the total salary or wages of the employee during the most recent full quarter in which the employee was employed before the eight-week period (employees that received more than $100,000 annually for 2019 are excluded).
In the event you have laid-off employees during the crisis, you have until June 30, 2020, to restore your fulltime employment and salary levels for any changes made between February 15, 2020, and April 26, 2020.
Employers are encouraged to maintain their employment and salary levels to prevent from jeopardizing loan forgiveness.
Loan Payments (If not forgiven)
If the loan is not forgiven, payments are deferred for six months from the loan origination date at a fixed interest rate of 0.5%. The borrower can request a repayment term of up to two years. No prepayment penalties or fees apply.
No personal Guarantee
No personal guarantee or collateral is required as a condition of the loan and all loan fees are waived. However, the U.S. government will pursue criminal charges against the borrower if the loan proceeds are used for fraudulent purposes. There is no requirement that the employer first make an effort to obtain a loan from another source.
The PPP application is to be made with an SBA-approved lender, which could be the bank that the borrower currently uses or a nearby bank. SBA-approved lenders can be determined by visiting www.sba.gov. In order to process the loan application, the bank may request documentation verifying payroll and other business information, including Forms 941, state income tax and unemployment insurance filings, business tax returns and financial statements. An applicant may also be required to provide the following additional information pursuant to usual SBA Section 7(a) loan requirements:
SBA Form 912 (Statement of Personal History & Criminal Conduct)
- SBA Form 413 (Personal Financial Statement)
- Business Ownership Information
- Loan History
- Business History and Overview
- Business Lease
- Other Business Loan Information
Treasury has indicated that, as part of the application process, an applicant must certify in good faith that:
- Current economic uncertainty makes the loan necessary to support ongoing operations.
- The funds will be used to retain workers and maintain payroll or to make mortgage, lease, and utility payments.
- The applicant has not and will not receive another loan under this program.
- The applicant will provide to the lender documentation that verifies the number of full-time equivalent employees on payroll and the dollar amounts of payroll costs, covered mortgage interest payments, covered rent payments, and covered utilities for the eight weeks after getting this loan.
- Loan forgiveness will be provided for the sum of documented payroll costs, covered mortgage interest payments, covered rent payments, and covered utilities. Due to likely high subscription, it is anticipated that not more than 25 percent of the forgiven amount may be for non-payroll costs.
- All the information the applicant provided in the application and in all supporting documents and forms is true and accurate. Knowingly making a false statement to get a loan under this program is punishable by law.
Visit our blog for more information on COVID-19
Please note that due to the daily issuance of guidance from regulatory agencies, information is subject to change.
This information is general and is provided for educational purposes only. It is not intended to provide legal advice. You should not act on this information without consulting legal counsel or other knowledgeable advisors.